How do I schedule interviews, set start dates and send hiring emails?

The Hiring page lets you set interview times and start dates for each candidate. Those actions send the candidate an email automatically.

Schedule an interview

1. Open Hiring and find the candidate.
2. Under Interview, choose the date and time and type a location, such as "Phone call" or an address.
3. Tap Schedule interview.

The candidate moves to Interviewing, the date appears on their application, and an interview invitation email goes out.

Set a hire date

Under Hire, pick the start date and tap Set hire date. The candidate moves to Hired, sees the start date in their account, and receives an offer email. Clear date removes it.

Automatic emails

• Scheduling an interview sends an invitation.
• Setting a hire date, or moving someone to Offer, sends an offer.
• Moving someone to Not selected sends a polite decline.

Every automatic email is listed in the Automatic applicant emails log at the bottom of the page. If the site's email sending is not switched on yet, the log shows the message as waiting rather than sent; the candidate still sees the update in their account.

Write your own email

Each candidate card has ready-made templates for an interview invitation, an offer and a decline. Pick one, edit the subject and body, then copy it or open it in your email app.

Calendar

The Calendar panel shows applications, stage changes, interviews and start dates by month. Pick a candidate to see only their timeline. To see interviews in Google Calendar, Apple Calendar or Outlook, go to Calendar sync, tap Copy link under Your private calendar link, and subscribe to it in your calendar app. Anyone with the link can see your schedule, so use the reset button on that page to replace it if it leaks.

If it still doesn't work

If "Couldn't save. Try again." appears, refresh and retry. Otherwise open a ticket from Help & support with the category Applications.